Calspan Corporation

Accounts Payable Specialist

Job Locations US-NY-Buffalo | US-MN-St. Paul
Job ID


The world’s greatest innovators rely on Calspan, as evidenced by our track record of successfully providing high-quality independent engineering design, test, and research services for more than 70 years. We are proud to offer innovators a wide array of engineering services to support their game-changing innovations. We are we looking for a full time Accounts Payable Specialist to join our team at our Buffalo, NY or St. Paul, MN location. 


  • Responsible for timely and accurate processing of all accounts payable activity. Coordinate the routing of vendor invoices for approval and payment. Enter invoices into the ERP system, coding them accurately and in accordance with department policies and procedures. Utilize 3-way match for purchase order invoices.
  • Prepare cash disbursements via printed checks and ACH batch, ensuring proper remittance details are included. Collect invoice and payment details for wire payment transfers to international vendors. Provide support for weekly cash flow forecasting.
  • Review and post transactions for purchasing card program.  Audit expense reports to ensure compliance with corporate travel policy.
  • Prepare and submit monthly sales and use tax filings for Minnesota.  Prepare and file annual 1099s.
  • Maintain financial records and master data in compliance with accepted policies and procedures. Examples include A/P account reconciliations, vendor addresses, vendor invoices, employee expense reports, and fixed asset supporting documentation.
  • Perform transaction analysis and problem resolution.  Provides support and documentation as required or requested for internal / external customers and internal /external audits.


Preferred Education and Experience:

  • Associates Degree in related discipline
  • 3+ years in related discipline or;
  • A combination of education and experience equivalent to above

Preferred Knowledge / Ability:

  • Strong working knowledge of Microsoft Office; advanced knowledge of Excel
  • Understanding of accounting processes, procedure and internal controls
  • Excellent communication skills both written and verbal
  • Ability to succeed in a team environment
  • Customer Service oriented
  • Ability to adapt quickly and learn new tasks independently
  • Detail oriented with strong organizational, research and analytical skills
  • Strong initiative and ability to manage multiple projects as well as strong follow through skills
  • Experience working in an ERP environment; Deltek Costpoint experience a plus


Benefits Package: Our goal is to provide Calspan employees and their families with a comprehensive and competitive benefits package. Our benefits include: Health Insurance, Health Savings Accounts, Flexible Spending Accounts, Dental Insurance, Vision Insurance, Life Insurance/Accidental Death & Dismemberment, Short-Term/Long-Term Disability, 401(k) company match on first 4%, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Universal Life Insurance Policy, Paid-Time Off, Company-paid Holidays, Bereavement Leave, Jury Duty, Military Leave, Employee Assistance Program and Educational Assistance Reimbursement.


Calspan is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Calspan supports safe and drug free workplace through pre-employment background checks and drug testing.


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